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Company:
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California Faculty Association |
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Job Title:
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FINANCIAL AND ADMINISTRATIVE SERVICES SUPPORT COORDINATOR |
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Job Category:
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Accounting |
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Job description:
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FINANCIAL AND ADMINISTRATIVE SERVICES SUPPORT COORDINATOR
SUMMARY: This position is responsible for providing administrative support to the CFA financial and administrative operations. Specific duties may include, but are not limited to, the following:
Duties and Responsibilities include:
• Ensure timely payments of accounts payable by posting routine invoices; promptly forwarding all financial mail; posting approved invoices; processing staff expense forms; printing checks; and mailing payments to the appropriate parties; assist with bank reconciliations.
• Maintain accurate records of accounts payable by properly recording all payments; ensuring that staff expense claims are accurate and are accompanied by appropriate documentation; matching checks with the necessary back-up documentation before presenting them for signature; filing all documentation appropriately.
• Compile information and generate reports, including but not limited to the following: Affiliate reports, lobbying and political reports, chapter reports, and any other reports as necessary. Assist with government and tax reports, and annual audit.
• Ensure proper distribution of CFA funds by calculating and preparing monthly chapter dues rebates; preparing checks, as necessary, in the appropriate amount for the various programs maintained by the organization.
• Ensure accurate and prompt collection of CFA’s funds by preparing invoices and sending them to affiliates, outside agencies, staff, chapters, and any other necessary parties;
• Ensure successful small group meetings by scheduling; tracking attendance; duplicating materials; arranging meetings logistics; and providing administrative support at the meeting site;
• Other duties as needed.
The ideal candidate will have the following knowledge, skills, and abilities:
• A strong commitment to advancing racial and social justice transformation in the union movement, the university, and beyond;
• Skill and experience in strategic thinking, organizational development and long-term planning;
• Ability to work independently, handle multiple projects simultaneously and meet strict deadlines;
• Excellent time management and communication skills;
• Ability to work collaboratively and strategically with CFA officers, members, interns and staff;
• Ability to travel for extended periods (up to 1 week) during events; and
• Ability to work long and irregular hours, including evenings and weekends.
• Business/Accounting Education preferred
Requirements:
• Three years accounting or bookkeeping experience; demonstrated proficiency in using QuickBooks and Excel
• Excellent verbal and written communication skills
• Must demonstrate discretion in handling sensitive information
• Ability to be a “team player” and work with a variety of administrative/professional staff and elected member volunteers
• Ability to operate generally used office equipment and to use familiar computer software (i.e. word processing, spreadsheets, web browsers, email)
• Ability to learn and communicate CFA organizational structure and policies
• Ability to handle a heavy workload in a fast-paced environment with minimal supervision
• Ability to lift 25 lbs; occasional travel and weekend work required
• Must authorize and pass background check.
• Typing proficiency of 50 wpm
• Strong commitment to racial equity and social justice
Other Requirements:
• Valid driver’s license, an automobile for business use, and proof of minimum insurance coverage.
• Ability to lift 25 lbs.
Salary/Benefits/Location: CFA offers a fully paid benefit package including medical, dental, vision, SEIU defined benefit pension plan, and generous paid leave. This position is covered by a collective bargaining agreement; salary range is $62,201.35 - $83,175.41 commensurate with experience.
To apply send cover letter, resume, and references to searchcommittee@calfac.org.
CFA is an Affirmative Action Employer.
Women, People of Color/Native People, members of the LGBTQIA community, and people with disabilities are strongly encouraged to apply.
CFA complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact searchcommittee@calfac.org
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Skills:
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Employment type:
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Salary Range:
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62,201.35 - 83,175.4 USD annual |
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| Other Information |
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Degree:
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Bachelors |
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Experience (year):
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3 |
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Job Location:
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Sacramento - California - USA |
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Zipcode:
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95814 |
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Post Date:
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03/05/2024 |
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| Contact Information |
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Company:
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California Faculty Association |
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Contact Name:
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California Faculty Association |
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Contact E-mail:
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Contact Phone:
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